Administrative Assistant

Description

Candidate Location Requirements: Preferential requests for candidates in the Puget Sound area who can come into the office

If hybrid, # of days contractor will be required to work onsite: 5 days per week

Top 3 Hard Skills Required + Years of Experience

• Minimum 3-5 years experience with calendar management in Outlook
• Minimum 3-5 years experience with MS Office Suite
• Experience with Head Trax is a plus

Typical Day in the Role Performs a variety of complex administrative functions

• Purpose of the Team: Support for deal managers and the commercial executive community
• Key projects: Core admin functions, calendar management, event planning, creating POs
• Typical task breakdown and operating rhythm: Primarily heads-down work with minimal meetings

Compelling Story & Candidate Value Proposition

• What makes this role interesting?: Opportunity to work in a fast-paced team with a variety of tasks and a great organizational culture
• Unique Selling Points: Not repetitive, different tasks daily, great people, and a laid-back culture

Candidate Requirements

• Years of Experience Required: 3-5 years
• Degrees or certifications required: Experience is more important than a degree
• Disqualifiers: Frequent job changes without clear reasons

• Manages schedule(s), coordinates travel arrangements and processes business expenses. 
• Coordinates meetings and events, department financial operations, personnel operations, and facility operations. 
• Manages procurement of goods and services including computer equipment, office supplies, reference materials, and vendor relationships. 
• Provides general office support. 
• Serves as the department/group contact. 
• Completes special projects as assigned.