Payroll Specialist

Description

Shift: 8-5 M-F. Monday and Friday are hybrid

OT: Possible

Convert: Possible

Must have:

• Experience with fast-paced environment and detail oriented will process hourly and salaried payrolls for US and Canadian employee populations.
• Pay frequencies include weekly, bi-weekly, semimonthly, monthly and special incentive payrolls assigned to multiple companies and in multiple states/provinces.
• Process accurate and timely payrolls for all employees.
• Process all payroll transactions and preparing file loads for hourly and salaried payrolls
• Key direct deposit, tax, and deductions into the system for processing.
• Ensures compliance with federal, state, local, and provincial tax laws.
• Resolves customer service issues and problems utilizing their individual expertise in payroll policies and laws.
• Responds to questions from employees and resolves discrepancies.
• Serves as the subject matter expert for US payroll related issues.
• Maintains payroll records and databases.
• Follows all defined payroll SOX controls as defined in payroll narrative.
• Provides analysis or work on projects assigned by their manager.
• Maintains time and attendance systems to ensure accurate data for payroll processing and reporting.
• Completes daily and weekly time analysis on each location.
• Downloads information out of Workbrain and Kronos into Qlikview to model current pay period.
• Analyze/research each variance to ensure that all hours are accurate.
• Works with location to update/change time accordingly.
• Updates and maintains employee information.
• Pulls payroll times files and loads/submits into Peoplesoft.
• Adheres to departmental and organizational schedules deadlines for payroll
• Completes yearly uploads.
• Ex: vacation balances for each location.
• Compares gross wages in Peoplesoft to Worbrain or Kronos and completes functions in excel to come up with yearly vacation hourly rate.
• Reviews for any discrepancy.
• Ensures compliance with policies and procedures, contracts and state and federal laws
• Bachelor's degree preferred from accredited university
• FPC, CPP or equivalent certification and/or experience, preferred
• 3-5 years of full cycle payroll administration work experience which includes multiple provinces
• Systems experience with various timekeeping and payroll software packages (PS & Kronos today - Workforce Solutions - future)
• Knowledge of payroll practices and HRIS systems including PeopleSoft
• Knowledgeable of applicable federal, state and local payroll laws and regulations
• Knowledge of Canadian payroll processing required
• Excellent communication (verbal and written)
• Ability to multi-task, prioritize, work under time constraints to meet critical deadlines
• Effective analytical and problem-solving skills.
• Effective planning and organizational skills
• Good technical aptitude to learn new software systems with ease
• Knowledge and expertise of Excel functionality (formulas, linked spreadsheets, pivot tables, formatting reports in Excel, charts & graphs, etc.).
• Proficiency with payroll and timekeeping systems
• Advanced knowledge of payroll data and ability to query and report on payroll data
• Ability to create training material and effectively deliver training
• Must be self-motivated and able to work in a team-oriented environment with an emphasis on total customer satisfaction