Event Specialist

Description

We'd like contractors to be hired in the following locations: (1) SF/MPK, (2) Austin, (1) Chicago and/or (1) New York

Must-Have Skills        

• Experience with recruiting, marketing and event coordinating
• Someone who can travel
• Manage and prioritise task

Nice-to-have Skills     

• Quick learner
• Navigate Ambiguity
• Great customer satisfaction skills

Job Description

• Client is seeking dynamic Recruiting Event Specialists to join our team on a contract basis. These roles are crucial in supporting our recruiting conferences and events, ensuring seamless execution and exceptional candidate experiences.
• As a Recruiting Events Specialist , you will be responsible for planning, coordinating, and executing a variety of recruiting events across multiple locations.
• This Event Specialist role will be responsible for the planning and execution of external Recruiting events.

Responsibilities (Event Planning & Execution): 

• Support the planning and execution of recruiting events, including but not limited to booking event spaces, managing catering requirements, working towards a budget, creating briefings, managing the registration and all the logistics associated with the event
• Build and maintain event pages with accurate and brand approved content
• Must be comfortable reviewing preparation materials and confidently speaking to multiple recruiting pipelines, as well as effectively communicating with external candidates about Meta's technology and products.
• Strong satisfaction focus, with the ability to deliver exceptional candidate experiences and build rapport with external candidates across all recruiting pipelines
• Travel and attendance at events and conferences, to provide on-site support and ensure event execution aligns with expectations
• Support tactical needs during the event lifecycle, from setup to teardown
• Develop and manage booth schedules to ensure adequate coverage and engagement
• Host and support small-scale recruiting events, dinners, and candidate meetups
• Manage inventory and SWAG for events and conferences
• Additional responsibilities include managing shipping logistics, recruiting assets, vendor coordination and partnering with cross functional teams

Minimum Qualifications 

• Minimum 1-2 years of event planning/ marketing, coordinator or event manager, event marketer role
• High level of organization and attention to detail, with experience managing multiple priorities in a fast paced, high volume environment
• Effective oral and written communication skills with ability to communicate across all levels of the org as well as externally
• Experience working in a team environment and across cross functional teams
• Strong problem solving, analytical and critical thinking skills
• Ability to handle ambiguous situations and deliver on desired goals
• Willingness to travel up to 50%

Preferred Qualifications: 

• Recruiting events/ events planning experience
• Experience with Microsoft office and Google Suite, and event platforms like Splash