Executive Assistant

Description

JOB TITLE: Executive Assistant

POSITION SUMMARY

Assignment: One full time contractor role, Work schedule hours are from 9:00 a.m. to 5:00 p.m. one hour lunch

Duration: Initially from September through December 2025 (3 month assignment), with the potential for conversion to a full time employee if the candidate proves to be a good long term fit

This position is based in the New York, NY, on a 3/2 Hybrid Schedule.

Hybrid Schedule:

• On site: Tuesday, Wednesday, and Thursday
• Remote: Monday and Friday

POSITION SUMMARY

• This Executive Assistant position in the Risk Management Department will provide comprehensive administrative support to three Executive Officers across Enterprise Risk Management and Technology Risk and cross functional teams.
• This individual must effectively work with Senior Executives, their Executive Assistants, team members within and outside the department, employees throughout client, as well as with external business partners and contacts.

PRIMARY RESPONSIBILITIES:

• Manage calendar and daily priorities for executives, including heavy calendar/meetings coordination
• Handle all aspects of administrative support in a timely and professional manner
• Handle travel arrangements and travel expense reports
• Answer, direct, and screen telephone inquiries and meeting requests
• Plan and coordinate meetings, conferences, and conference calls (both on-site and off-site), with high attention to detail and follow-up
• Coordinate all meeting materials for executives
• Liaise within the department, across the organization and with external partners, including other Executive Assistants

Required Qualifications:

• 5 years administrative experience supporting a senior level executive in a corporate environment
• Bachelor’s Degree preferred
• Detail oriented with strong follow-up and organizational skills
• Motivated, self-starter who can anticipate and proactively address issues
• Ability to multi-task and set priorities; flexibility in a fast-paced corporate environment
• High level of professionalism with strong interpersonal skills