Executive Administrative Assistant

Description

This position will be supporting two Vice Presidents within Marketing.

Must have their own laptop or one provided by the supplier.

Job Description:

• Manage and maintain executives schedules.
• Read and analyze incoming memos submissions and reports in order to determine their significance and plan their distribution.
• Open sort and distribute incoming correspondence including faxes and email.
• File and retrieve corporate documents records and reports.
• Greet visitors and determine whether they should be given access to specific individuals.
• Prepare responses to correspondence containing routine inquiries.
• Perform general office duties such as ordering supplies maintaining records management systems and performing basic bookkeeping work.
• Prepare agendas and make arrangements for committee board and other meetings.
• Make travel arrangements for executives.
• Conduct research compile data and prepare papers for consideration and presentation by executives committees and boards of directors.
• Compile transcribe and distribute minutes of meetings.
• Attend meetings in order to record minutes.
• Coordinate and direct office services such as records and budget preparation personnel and housekeeping in order to aid executives.
• Meet with individuals special interest groups and others on behalf of executives committees and boards of directors.
• Prepare invoices reports memos letters financial statements and other documents using word processing spreadsheet database and/or presentation software.
• Set up and oversee administrative policies and procedures for offices and/or organizations.
• Supervise and train other clerical staff.
• Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow reporting procedures or expenditures.
• Interpret administrative and operating policies and procedures for employees.-