Accounts Payable/Receivable Representative

Description

Must Have 

• Able to distinguish between different type of invoices/documents (sample will be given)
• Capital Management
• Coupa access and create draft to place PO.
• etrending
• mapping WBS entities

Job Description

• Person should understand the difference between capital and expense related to PO setup and know which GL account to assign.
• If this isn’t known, job information can be shared. Person should also be familiar with capital WBS elements and how these are selected in Coupa.
• Person should understand how to enter GRs and proper controls around when this is permitted.
• The Accounts Payable/Receivable Representative is a customer service oriented accounting position that serves as the point of contact for assigned business accounts.
• They are responsible for processing various types of accounts payable transactions including data entry of vendor invoices and employee expense reimbursements.
• This position is also responsible for responding to vendor inquiries and interacting with internal and external customers in responding to inquiries or report requests.

Responsibilities:

• Daily review all invoices for appropriate documentation and approval prior to payment.
• Codes invoices to accounts and cost centers by analyzing invoice/expense reports
• Serves as point of contact for assigned business units.
• Appropriately handles urgent/last minute payment request in a professional and timely manner.
• Works with vendors to resolve payment and invoice discrepancies. - Monitors discount opportunities, verify Tax ID numbers, resolving payment discrepancies, insuring credit is received for outstanding credit, and obtaining ACH instructions for vendor payments.
• Receives, verifies and audits expense reports to ensure Associates are in compliance with corporate travel policy.
• Actively participates in key team-wide or department-wide initiatives to improve overall performance and support strategic initiatives
• Send out check Payments
• Match ACH pay cycles
• Process Expense Reimbursements
• Vendors Management
• Vendor Audit Reporting