Administrative Assistant

Description

Must Be Fully Cleared Prior To Start

Shift hours - 8:30am - 4:30am

Top Requirements

• Scheduling & Organizing plant activities
• Maintaining MSDS sheets
• Inventory

General Purpose:

• Provide administrative support to members of the management team to plan, organize, and schedule events, meetings, presentations, and customer/vendor visits.

Essential job functions:

• Schedules and organizes activities such as meetings and departmental activities.
• Acts as a liaison with other departments, other facilities, customers, and vendors.
• Works independently and within a team on special/non-recurring and ongoing projects, which may include: planning and coordinating presentations, disseminating information, and organizing events.
• Administers and maintains MSDS sheets.
• Prepare appropriate spreadsheets for reporting and proper filing.
• Issues components for inventory daily
• Maintains copy machines and other office equipment within various locations of the department.
• Maintains plant forms and documents within the facility, keeping them up to date and within Company standards.
• Communicates with Purchasing to order office supplies
• Assists GM and other members of the management team with managing their schedules.
• Handles confidential and non-routine information on a regular basis.
• Retrieves information as required.
• Arranges travel as necessary for members of the management team.
• Generates and distributes reports as required.
• Attends/participates in meetings as required.
• Performs other job duties as assigned.

Qualifications:

• Must have a high school diploma or G.E.D.
• Minimum of two years related experience required.
• Must have the ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedural manuals.
• Must maintain confidentiality of all information at all times.
• Must have intermediate computer skills (email, routine database activity, word processing, spreadsheets, graphics, etc.)
• Must be able to maintain good attendance.
• Must be willing to work overtime as needed; significant overtime may be required during busy periods.
• Must be able to perform all essential functions of this job with or without reasonable accommodation.

Physical demands:

• The physical demands described here are representative of those that an employee must meet to perform the essential functions of this position successfully.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
• The employee is required to sit, stand, talk, see, hear, and be mobile.

This position has special vision requirements: No Tests Are Needed Or Will Be Administered

• Close vision – clear vision at 20 inches or less.
• Distance vision – clear vision at 20 feet or more.
• Peripheral vision – ability to observe an area that can be seen up and down and/or left and right while eyes are fixed on a given point.
• Depth perception – three-dimensional vision ability to judge distances and spatial relationships.
• Ability to adjust focus – adjust the eye to bring an object into sharp focus.
• Eye–hand coordination.

The noise level that is typical for the work environment of this position is:

• Moderate noise (examples: business office with computers and printers, telephone communication)