Administrative Assistant

Description

Monday/Wednesday/Thursday in Menlo Park

Possible for 1 day in San Francisco (the leader is in San Francisco on Fridays)

This position is a full-time contract position at 40 hours per week, with possibility for overtime.

Must-Have Skills        

• Providing complex calendar management,
• Comprehensive communication skills,
• Proficiency in Microsoft Outlook and Google Suite

Nice-to-have Skills     

• Positive attitude, resourceful, quick learner

Job Description

• Client is seeking an experienced Administrative Assistant to support 3 Directors.
• The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning.
• Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Client ecosystem.

Minimum Qualifications

• 4+ years of relevant experience providing administrative support to 1 or more executives
• 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives
• 4+ years of relevant calendar management and expense report management experience for 1 or more executives
• Experience prioritizing multiple projects
• Experience with Microsoft Office and Google Suite

Executive Assistant Responsibilities

• Coordinate internal and external meetings for multiple executives
• Manage hectic and complex calendars
• Prepare expense reports and purchase requisitions
• Coordinate both domestic and international travel arrangements
• Organize space planning and large offsite events
• General office duties as needed
• Build cross-functional relationships between departments
• Experience maintaining confidentiality and discretion in all partnerships

Preferred Qualifications

• BA/BS  degree
• Proficient in managing large-scale external tentpole events
• Extensive experience representing an external facing Executive to multiple external partners
• Proficient in handling multiple projects concurrently
• Experience supporting tech functions at a large scale tech company
• Experience supporting internal and external cross-regional teams