Administrative Assistant

Description

Actual Job Title: Administrative Assistant

Location:  Overland Park, Kansas, 66211

Hours- Candidates should be flexible to work a 7.5-hour shift between 8:30 AM – 4:30 PM with a half hour lunch. Fulltime onsite, 5 days a week.

Possibility of Conversion to Full-Time: Open for extension of job assignment, possible conversion to fulltime with the right candidate.

Position Summary

• We are seeking a seasoned administrative professional to support a dynamic team based in Overland Park.
• This role combines both strategic insight and hands-on execution, serving as a key partner in daily operations and broader departmental initiatives—including high-impact event planning.
• The ideal candidate will foster strong relationships across all organizational levels, especially with senior leadership, while maintaining a professional and welcoming work environment.

Role Requirements:

• Minimum 3-5 years’ experience in a relevant role (in an office/admin setting or in the financial services industry) Candidates with previous work experience in the Financial services industry will have first preference.

Key Responsibilities

 Front Desk & Visitor Experience

• Welcome and host guests, vendors, clients, and visitors—creating a warm and professional first impression.

Telephone & Communication Support

• Manage incoming calls and messages, ensuring efficient routing and issue resolution.
• Maintain and update call rotation settings and troubleshoot Jabber-related queries.

 Administrative Coordination

• Support team and leadership calendars for seamless scheduling and activity alignment.
• Organize meetings, travel arrangements, and conference calls—including equipment setup.

 Skills & Expertise

• Outstanding organizational skills and meticulous attention to detail.
• Excellent communication—written and verbal—with polished interpersonal finesse.
• Ability to prioritize effectively and manage multiple tasks with urgency.
• Sound judgment, discretion, and professionalism in sensitive situations.
• Proven experience managing administrative projects and tasks independently.

Technical Proficiency

Microsoft Office Suite:

• Word for polished communications and reporting
• PowerPoint for professional presentation creation
• Excel for spreadsheeting, data and expense tracking, and event planning
• Foundational data formatting and analysis experience.

 Experience

• Minimum 2 to 5 years of administrative support experience in a corporate setting.
• Prefer candidates that are comfortable working with AI to better streamline processes.

Deal Breakers:

• Candidate must have previous work experience in a professional corporate environment.
• Candidate must be able to multi task and prioritize workload expectations.