Strategic and Administrative Support Specialist

Description

Hybrid, 3 days in office, flexible on what the days are

Contractor Role: Strategic and Administrative Support Specialist for Marketing Operations

Job Description:

We are seeking a highly organized and detail-oriented individual as a Strategic and Administrative Support Specialist. In this role, you will play a crucial part in providing both strategic and administrative support to ensure the smooth operation of marketing operations projects and initiatives.

Responsibilities:

Light Strategic Support:

• Collaborate with team members to develop and implement strategic plans.
• Conduct research and analysis to support decision-making processes.
• Assist in the development of project strategies and objectives.

Administrative Support:

• Organize and coordinate meetings, including scheduling, agenda creation, and logistics.
• Take accurate minutes during meetings and distribute them in a timely manner.
• Follow up on action items and tasks to ensure timely completion.
• Maintain organized project documentation and files.
• Collaborate with various leaders and with various leaders and their administrative support to curate materials, compile invitee lists, identify nominees for various opportunities, manage distribution lists, and handle other related tasks.
• Support the monitoring and modifications of content on various intranet sites.

Project Planning:

• Create and update project plans, including timelines, milestones, and dependencies.
• Work closely with key stakeholders to monitor project progress.
• Assist in identifying and mitigating potential barriers.

Communication:

• Facilitate communication within the team and with external stakeholders.
• Prepare and edit documents, reports, and presentations as needed.
• Clearly and concisely convey information in written and verbal formats.
• Develop resources such as newsletters and various communications, occasionally with visual or video elements to enhance engagement.
• Support the development of strong presentations and communication materials.
• Team Collaboration:
• Collaborate with cross-functional teams to support various projects.
• Foster a positive and efficient working environment.

Requirements/ Preferences:

• Proven experience in providing strategic and administrative support.
• Excellent organizational and multitasking abilities.
• Excellent written and verbal communication skills with an eye for
• Proficiency in Microsoft Office Suite products (Word, Excel, Teams, One Note)
• Ability to work independently and collaboratively in a team.
• A solid understanding of the following key areas is preferable: marketing, operations, customer experience, communications. Innovative thinking is a plus.
• Experience with integration and engagement activities is a plus.
• Experience with AI tools is preferable.