Administrative Assistant

Description

Onsite 5 days a week. Work schedule hours are from 8:30 a.m.. to 5:00 p.m. There is some flexibility on the work hour schedule with the right individual.

Fingerprinting is required for this job assignment.

Required:

• Minimum 3-5 years experience in a relevant role (in an office/admin setting or in the financial services industry)
• Detail oriented
• Good communication skills
• Ability to pass a background check (candidate will be fingerprinted and become an Associated Person with FINRA)
• Willingness to be on site in the Zone Office (GO) in
• Knowledge of Microsoft office systems, including at a minimum Outlook, Word, & Excel
• Experience with a data management system or CRM, such as Sales Force

Preferred but not required:

• Background in financial services industry
• Bachelor’s degree

Description:

• Assist Agency Team Leads within the Zone in an admin capacity in completion of their supervisory duties to include, but not limited to:
• Follow up with agents and GO management teams to help timely close supervisory interview deficiencies and end of year compliance requirements
• Update agent and management supervisory files, including following up with agents and management to obtain documents missing from files
• Track seminars completed in the GO and log relevant seminar documents on GO seminar log
• Track signatures received on supervisory interviews and follow up with agents, management, and Agency Standards team to make sure all required signatures are obtained within 30 days of the interview’s completion date
• Track flag resolution as needed