Receptionist

Description

 Candidate will start as soon as selected and has cleared onboarding.

Job Summary:

• Seeking a friendly and professional Contingent Receptionist to join our team on a temporary basis. The ideal candidate will display professionalism in speech, writing, and attire.
• This candidate will be responsible for managing front desk operations, greeting visitors, and providing administrative support to ensure smooth office operations.
• This position is nonexempt and primarily serves as a back-up for the reception desk during breaks, lunches, and any out-of-office periods, requiring routine supervision.

Key Responsibilities:

• Greet and welcome visitors with a warm and professional demeanor.
• Provide information to employees and visitors and determine the nature of a guest's visit.
• 3Answer and direct phone calls to appropriate personnel using a computer-based switchboard and/or multi-line phone console.
• Take and distribute accurate messages via email, text, and written communication, including handling consumer escalations.
• Send preregistration invites to expected visitors and assist them with signing in to the digital visitor management system upon arrival.
• Provide temporary day badges as appropriate.
• Maintain a clean and organized reception area.
• Manage incoming and outgoing mail and packages.
• Perform miscellaneous basic office work activities such as typing, organizing, receiving and distributing mail, photocopying, filing, and scanning.
• Assist with scheduling appointments and meetings.
• Provide administrative support to various departments as needed.
• Perform other duties as assigned.

Qualifications:

• Must possess strong vocabulary skills and demonstrate professional communication abilities.
• Ability to interact professionally with visitors and employees across Client Diabetes Care.
• Recognizes the importance of their role as the 'face' of Client Care.
• Capability to stay calm under pressure.
• Dependable and punctual.
• Professional and presentable appearance and demeanor.
• Proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel).
• Effective multitasking and task prioritization skills.
• Flexibility to adapt to changing environments and tasks.
• Ability to handle sensitive information with confidentiality.
• Previous experience in a receptionist or administrative role preferred.
• Experience in customer service or hospitality is beneficial.
• High school diploma or equivalent.
• Must have reliable transportation and be able to drive within a 1-mile radius of the campus as needed.

Working Conditions:

• May require travelling less than 1 mile between campuses to cover reception desk and/or fulfill assignments using own vehicle.
• Business office environment.
• Will receive on the job training.