Administrative Assistant

Description

Redmond, WA Onsite: 5 days a week

Daily Schedule & OT estimate: M-F. 40 hrs/week, 7am-3pm window for expected working hours, + 5 OT hours/week.

Chance for Extension? (Y/N): Yes

Top 3 Hard Skills Required + Years of Experience

• Minimum 1+ years experience with MS Office tools including Outlook, Excel (leveraging data), Word, Teams, and OneNote
• Minimum 1+ years experience with building out/documenting processes (with OneNote)
• Minimum 1+ years experience with High Volume Operations working with cross-functional teams

Typical Day in the Role

• Purpose of the Team - General Counsel / HR Legal
• Key projects - They work on the US immigration team, who supports the immigration journeys for their visa dependent employees.
• Recently, they’ve expanded their contingent staff to help with this support.

Candidate Requirements

• Years of Experience Required; 1+ overall years of experience in the field.
• Degrees or certifications required - BA required in any field.

• Sense of urgency and ability to prioritize and manage work accordingly
• Proficient in MS Office tools including Outlook, Excel, Word, Teams, and OneNote
• Ability to navigate complex and sometimes ambiguous situations
• May require ability to lift up to 20 lbs
• 100% availability to work onsite

Job Description

Performs a variety of administrative functions to support US Immigration Team's high-volume operations.

• Timely process high-volume paper filings, including collating, copying, distributing for signature, scanning, and mailing hardcopy US Immigration filings
• Troubleshoot high-volume printing issues
• Triage and escalate urgent US Immigration cases to appropriate teams
• Track, accurately update, and confirm case status within case management software tool in real time
• Run and analyze case status reports within case management tool
• Conduct data audits and work with stakeholders to ensure data integrity
• Other project and task support, as directed
• Requires 100% onsite work