Administrative Assistant

Description

Redmond, WA Onsite:- 5 days ( 100% onsite// once the candidate has been in the role for 5+ months in, then it's up for discussion on how many days to come in)

Monday-Friday 40hours a week/ No Overtime

Top 3 Hard Skills Required + Years of Experience

• Minimum 1-2 years’ experience with customer service.
• Minimum 1-2 years’ experience with calendar management.
• Minimum 1-2 years’ experience in administration work.

Typical Day in the Role

Purpose of the Team:

• Performs a variety of complex administrative functions primarily for an individual manager and secondarily for a group.
• Manages schedule(s); coordinates travel arrangements; coordinates meetings and events; coordinates department financial operations, personnel operations, and facility operations; completes special projects as assigned.

Key projects:

• Manage and maintain complex calendar to ensure accurate scheduling and time management for VP.
• This role will contribute to doing all the team support plus calendaring for a business unit leader.
• Prepare Expense Reports in a compliant and timely manner.
• Responsible for daily calendar management, expense report submissions, and travel coordination (domestic and international travel), including on-the-ground logistics.
• Doing all the team support plus calendaring for a business unit leader.
• In coordination with the Business Operations team, plan events and offsites, including logistics like venue selection, meeting details, and material preparation.
• Additional daily administrative tasks may be required as well.
• Ensuring the new candidate can support one or two partner-level calendars and manage a team ratio of one admin to 150 team members.

Best vs. Average:

• Ability to make independent decisions and juggle multiple projects at once.
• Capability to work independently, especially in a fast-paced environment.
• The ideal candidate will be outgoing, not timid to ask questions, and have excellent interpersonal skills.

Performance Indicators:

• Performance will be assessed based on ability to work fast paced environment and quality of work.
• Do you have determination, flexibility, and initiative along with a keen attention to detail and focus? The Identity & Network Access team is looking for a dynamic, energetic Business Administrator to join the team.
• The ideal candidate is someone who has strong attention to detail and can embrace a challenge with high energy and a positive attitude.
• If you thrive in a fast-paced and dynamic work environment, where you will support a global team and are passionate about your role as a business support professional – we’d like to learn more about you.
• As a Business Administrator, you will work in close partnership with a VP, a Partner and the Admin team to provide seamless support. You will also partner with the business administration community on various Org related events.
• The position requires someone who has excellent communication, organizational and interpersonal skills along with the ability to work at the Client executive level.
• It also requires someone who can clearly prioritize and handle multiple tasks simultaneously within a global and cross-organizational team seamlessly.

Responsibilities

Role Responsibilities include (but are not limited to): 

• Manage and maintain complex calendar to ensure accurate scheduling and time management for VP.
• Prepare Expense Reports in a compliant and timely manner.
• Responsible for daily calendar management, expense report submissions, and travel coordination (domestic and international travel), including on-the-ground logistics.
• Work closely with the Business Management team on aligning Rhythm of the Business processes and operations with Leader’s calendar and ensure tight coordination of commitments.
• In coordination with the Business Operations team, plan events and offsites, including logistics like venue selection, meeting details, and material preparation.
• Build an understanding of what is critical to the business, allowing you to make the appropriate decisions which impact the Leaders time. 
• Additional daily administrative tasks may be required as well.

Qualifications

Required Qualifications:

• Minimum of 1 year experience providing executive level administrative support in a fast-paced capacity.
• Ability to make independent decisions and to juggle multiple projects at once, in addition to dealing with ambiguity. 
• Working experience with Outlook, MS Teams, Word, Excel and PowerPoint, OneNote
• Working experience with internal MS tools such as Employee Central, My Expense, MS Travel, MyOrder, etc. a plus.
• BS/BA degree preferred
• May require ability to lift up to 20 lbs.