Assistant Project Manager

Description

Remote, option to visit in NYC/Albany office if desired

Contractor must have PC, web camera, cell phone, and reliable high-speed internet available for assignment while remote, but client will provide a workstation when onsite

Support program and project administrative tasks such as contract entry into client IT systems, review of RFPs and contracting documents for completeness, coordination between cross-functional administrative teams to support procurements and open solicitations.

General Guidance for Expected Years of Experience :1-3 years

Technical & Professional Skills & Knowledge

• Has demonstrated a basic understanding of fundamental analytical principles.
• Knowledgeable in at least one technical or programmatic area in which the Authority is currently involved.
• Has awareness of relevant energy related aspects of research, environmental science and economics. Basic skills include an ability to interpret and analyze.
• Ability to produce quality communications, and demonstrate an aptitude to learn.

Creativity in Project & Program Development

• Implements task and project ideas suggested by others.
• Assists other project managers to develop and manage projects, or manages own projects under close supervision.

Organization Skills & Productivity

• Is productive on assignments but dependent on others for direction.
• Has capability to manage technical and cost control aspects of multiple on-going projects with close supervision.
• Approaches tasks logically and makes effective use of time and resources in

What skills are needed to be successful in this role?       

• Strong project management skills to be able to handle multiple requests at the same tim        
• Process- oriented and ability to quickly learn internal client contracting processes and how to use client Finance/CRM systems
• Attention to detail, especially with data entry and written documents
• Ability to work collaboratively and communicate clearly with other team members
• Ability to stay organized and follow established procedures across many projects
• Proficient with the MS Office software suite, Sharepoint

Are there any specialized skills that must be present for the position to be successful?  

• Previous experience with or understanding of government procurement/contracting/Request for Proposals a plus Basic project management tools (task and deliverable lists, budgets, charts, etc.)
• Candidate must have strong technical writing and business correspondence skills (e.g. scopes of work, internal memos and email) Background/experience with Oracle Peoplesoft, Salesforce, and Asana desired but will train
• Experience in contract development/negotiations desired but not required

Certifications and qualifications, including education/degree     

• Education and experience commensurate with an Associate's degree

IT systems that will be used       

• Salesforce, NEIS (Oracle Peoplesoft), Microsoft Office, Microsoft Sharepoint, Asana

Tasks    

Assist program and project management staff :

• Support the contracting process that takes place in Oracle People Soft and Salesforce
• Provide support for Scoring Committee meetings (i.e., assist program staff in preparing for meetings, note taking during meetings, and award decision memoranda)
• Track ongoing contracted project performance to deliverables and financial milestones
• Generate program solicitation, contracting, and modification documents such as contracting memos, solicitation materials, and contracting packages
• Manage contractor project execution including review of submitted project deliverables, milestones, and invoices
• Ensure correct and complete project documentation including interim and final reports, completed project summaries, and contractor assessments
• Perform data entry
• Other duties as required that support the initiatives of the Clean Transportation team