Jobs

Description

Job Title-Administrative Assistant

Location: Overland Park, Kansas, 66211

Hours- Candidates should be flexible to work a 7.5-hour shift between 8:30 AM – 4:30 PM with a half hour lunch. Fulltime onsite, 5 days a week.

Possibility of Conversion to Full-Time: Open for extension of job assignment, possible conversion to fulltime with the right candidate.

Hours: Full-time 37.5 hours a week

Role Requirements:

Job Summary:

• Minimum 3-5 years’ experience in a relevant role (in an office/admin setting or in the financial services industry) Candidates with previous work experience in the Financial services industry will have first preference.

Administrative Assistant

Position Summary

We are seeking a seasoned administrative professional to support a dynamic team based in Overland Park.

• This role combines both strategic insight and hands-on execution, serving as a key partner in daily operations and broader departmental initiatives—including high-impact event planning.
• The ideal candidate will foster strong relationships across all organizational levels, especially with senior leadership, while maintaining a professional and welcoming work environment.

Key Responsibilities

Front Desk & Visitor Experience

• Welcome and host guests, vendors, clients, and visitors—creating a warm and professional first impression.

Telephone & Communication Support

• Manage incoming calls and messages, ensuring efficient routing and issue resolution.
• Maintain and update call rotation settings and troubleshoot Jabber-related queries.

Administrative Coordination

• Support team and leadership calendars for seamless scheduling and activity alignment.
• Organize meetings, travel arrangements, and conference calls—including equipment setup.
• Ensure meeting logistics such as IT support, room setup, catering, and off-site coordination.
• Oversee daily office supply management and smaller-scale team projects.

Expense & Invoice Management

• Prepare and reconcile travel and business expenses.
• Process invoices and expense reports with accuracy and timeliness.

Adaptability & Ad-Hoc Support

• Tackle a variety of administrative tasks that shift with business needs—including approvals and reporting.

Relationship & Vendor Management

• Manage vendor relationships and oversee office services maintenance including conferencing equipment and permit posting.

Meeting & Materials Preparation

• Plan and support logistics, agendas, and resources for team and leadership meetings.
• Draft presentations, memos, and internal communications tailored to various audiences.

What You’ll Bring

Skills & Expertise

• Outstanding organizational skills and meticulous attention to detail.
• Excellent communication—written and verbal—with polished interpersonal finesse.
• Ability to prioritize effectively and manage multiple tasks with urgency.
• Sound judgment, discretion, and professionalism in sensitive situations.
• Proven experience managing administrative projects and tasks independently.

Technical Proficiency

Microsoft Office Suite:

• Word for polished communications and reporting
• PowerPoint for professional presentation creation
• Excel for spreadsheeting, data and expense tracking, and event planning
• Foundational data formatting and analysis experience.

Experience

• Minimum 2 to 5 years of administrative support experience in a corporate setting.
• Prefer candidates that are comfortable working with AI to better streamline processes.

Deal Breakers:

• Candidate must have previous work experience in a professional corporate environment.
• Candidate must be able to multi task and prioritize workload expectations.