Jobs

Description

Qualifications:

• Exp - 5+ years
• Bachelor’s degree preferred/GED/High School

Ingredients for Success

• Minimum of 5 years of experience in administrative support or a related field.
• Bachelor’s degree preferred.
• Demonstrated experience as an administrative or executive assistant.
• Exceptional time management skills with the ability to prioritize and manage multiple tasks simultaneously.
• Strong written and verbal communication skills.
• Excellent organizational and planning capabilities.
• Proficiency in Microsoft Office applications.
• Familiarity with AI tools and digital productivity platforms.

Responsibilities:

Formula for Success

• Deliver real-time scheduling support, including booking appointments and anticipating or preventing conflicts.
• Organize and coordinate meetings, including room arrangements, catering, and logistics.
• Manage complex travel arrangements such as flights, ground transportation, and hotel/restaurant reservations for LT members in New Providence.
• Support leadership with special projects and strategic initiatives.
• Prepare, submit, and track expense reports for LT members.
• Assist with internal and external audits.
• Provide guidance on Shared Service Center processes.
• Support internal communications, including general announcements.
• Enter and track purchase requisitions to ensure timely processing of payments.
• Maintain employee email distribution groups.
• Organize and facilitate the monthly North America Employee Update meeting.
• Manage ScreenCloud communications and content.
• Coordinate executive visits to the site.
• Plan and execute site events, including the annual holiday party and other employee engagement events.