Jobs

Description

Talent Acquisition Executive Coordinator

Location: Hybrid; Required to work 3 days/week onsite at either the New York, NY (Hudson Yards) office, or Stamford, CT office

This is a potential contract to hire role. .

Position Summary

• The Talent Acquisition Executive Coordinator provides high-touch administrative and coordination support with a strong focus on executive-level recruiting.
• This role serves as a trusted operational partner, managing complex scheduling, interview logistics, travel coordination, and related workflows to ensure a seamless, high-quality experience for executive stakeholders and candidates.
• This position is ideal for an experienced executive support professional who values ownership, discretion, and delivering a polished candidate experience in a fast-paced, dynamic environment.
• If you thrive on precision, partnership, and enabling executive-level hiring success, this role offers the opportunity to make a meaningful impact within client’s Talent Acquisition team.

You Are:

• A polished, highly organized professional with strong follow-through and attention to detail
• Calm, service-oriented, and confident when managing competing priorities and last-minute changes
• Comfortable interacting directly with senior leaders and executive-level candidates
• Motivated by earning trust and serving as a reliable operational partner
• Collaborative, approachable, and team-oriented

You Have:

• Several years of experience in an Executive Assistant, senior administrative, or operations coordination role
• Demonstrated experience supporting executives and senior leaders
• Experience coordinating travel, expenses, and administrative workflows
• Strong proficiency in Microsoft Outlook, Teams, Word, and Excel
• High attention to detail and discretion when handling sensitive information
• Familiarity with HR, recruiting, or talent acquisition environments (Workday experience preferred)

You Will:

• Coordinate executive-level interview logistics including complex scheduling and real-time changes
• Prepare and maintain professional interview agendas
• Serve as a primary point of contact for executive candidates
• Support onsite and virtual interviews to ensure a seamless candidate experience
• Arrange candidate travel and assist with expense reimbursement
• Partner with recruiters, hiring leaders, executive assistants, and search firms
• Create and maintain executive-level requisitions and recruiting documentation in Workday
• Support ad hoc recruiting initiatives as needed