Jobs

Description

This is a full-time position with the required hours of 7:30 am to 4:30 pm, with a one-hour lunch break. Overtime may be required on occasion.

Job Title: Front Desk Administrator (492)

Job Overview

• The Front Desk Administrator is primarily responsible for ensuring all visitors are greeted and calls are answered in a timely and professional manner. 
• This role will include assisting with administrative tasks, including entry of purchase orders, as time allows.
• This role works closely with the Office Manager to ensure the smooth operation of the office.

Essential Responsibilities and Duties:

Primary coverage of front desk responsibilities:

• Ensure timely answering of P28 main phone line; assist callers and/or direct to appropriate employees.
• Greet visitors, assess their needs, and direct as appropriate in an efficient and professional manner.
• Assist employees as needed; direct as necessary to appropriate personnel for further assistance.

Entry of purchase orders into SAP for services and supplies from various departments.

• Receive requests and review for accuracy and completeness.
• Confirm timely approval by appropriate manager.
• Process, distribute and scan critical mail to off-site personnel; assist with shipment of office related materials.
• Ensure break and lunchrooms, coffee and copy stations, collaboration areas and office supply storage are appropriately stocked and maintained; inform Office Manager of issues and/or low stock.
• Keep a safe and clean reception area by complying with procedures, rules, and regulations.
• Distribute and process employee gym waivers to ensure protocol is followed to gain access.
• Provide administrative assistance to various departments, including assisting with projects, making copies, ordering lunches, assisting with mailings.
• Assist Office Manager as needed with logistic support for onsite activities, including meetings, parties, and entertainment.
• May on occasion be asked to assist with both onsite and offsite coverage for weekend events.
• Other duties as assigned.

Qualifications

• High school diploma or GED required.
• Previous general office experience required.
• Must present professional demeanor, attire and work ethic.
• Must have excellent oral and written communications.
• MS Office skill sets required; prior experience with SAP preferred.
• Ability to maintain confidentiality.
• Self-motivated with the ability to achieve desired results with minimal supervision.
• Must be able to work an 8am – 5pm schedule, Monday – Friday.

Work Environment

This job operates in a professional, fast paced office environment. This role routinely uses standard office equipment such as computers, phones and copy machines. Tasks/schedule vary daily. This position is a full-time onsite role.

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• While performing the duties of this job, the employee is regularly required to communicate with individuals internal and external to the organization.
• The employee frequently is required to move about the facility and may be required to lift up to 40 lbs. by themselves.

Travel

• No overnight travel.