Jobs

Description

Hybrid Role - 3 days per week in office, 2 days per week remote. Specific schedule to be determined.

HR Coordinator and Administrative Assistant

Location: Southfield, MI

Department: Human Resources

Position Summary

• We are seeking a detail-oriented and proactive HR Coordinator / Administrative Assistant to support our Human Resources team.
• This role combines administrative excellence with core HR functions, compliance tracking, and retirement program administration.
• The ideal candidate will be comfortable managing multiple priorities, maintaining confidentiality, and working collaboratively across departments and with external vendors.

Key Responsibilities

Administrative Duties

• Provide general administrative assistant support to the Head of NA HR, including scheduling meetings, managing calendars, expense reporting, and handling correspondence.
• Coordinate and plan team events and workshops
• Maintain organized filing systems (digital and physical) for employee records and HR documentation.
• Assist with onboarding logistics and coordination.
• Maintain annual HR calendar for the People and Culture function
• Own all regional HR communications for the region
• Maintain all annual compliance and license to operate training documentation

Document Preparation

• Draft, format, and proofread HR-related documents such as offer letters, policy updates, and internal communications.
• Prepare reports and presentations for HR leadership.

Basic Project Work

• Support HR initiatives and projects such as employee engagement programs, wellness campaigns, and process improvements.
• Track project milestones and deliverables.

Exit Interviews

• Schedule and conduct exit interviews.
• Compile feedback and identify trends to support retention strategies.
• Ensure proper offboarding documentation and procedures are followed.

HR Program Administration

• Assist employees with HR program plan inquiries and enrollment.
• Coordinate with benefits providers to manage retirement contributions and documentation.
• Maintain accurate records and ensure timely updates.

Vendor SAP Setup and Management

• Facilitate the onboarding of new HR vendors in SAP.
• Maintain vendor profiles and ensure compliance with procurement policies.
• Liaise with Finance and Procurement teams for vendor-related issues.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• 2+ years of experience in an HR support or administrative role.
• Familiarity with SAP or similar ERP systems preferred.
• Strong organizational and communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle sensitive information with discretion.