Jobs

Description

The manager is flexible with the work schedule (open to M-TH) but this is 100% on site.

This role is primarily a records management and administrative operations position. The person will help organize, categorize, track, and archive HR documents and records while ensuring compliance with company retention policies.

Description:

• The HR Operations Coordinator will support the organization, categorization, and transition of records and materials.
• This role is responsible for ensuring records are accurately reviewed, categorized, and prepared for secure storage in alignment with company policies and compliance requirements.
• The position will play a key coordination role across internal stakeholders and external partners to ensure a smooth and structured records management process.

Key Responsibilities:

• Coordinate the review, classification and organization of records and materials
• Categorize records based on retention guidelines and document type
• Prepare and track records for transfer to approved offsite storage providers
• Maintain detailed tracking logs of records movement, storage locations, and retention timelines
• Conduct quality checks to ensure completeness, accuracy, and compliance with records management standards
• Support documentation and reporting related to records organization and storage activities
• Serve as a point of coordination between internal teams and third-party storage partners

Required Qualifications & Skills:

• Exceptional organizational skills with strong attention to detail and accuracy
• Ability to manage and track large volumes of information
• Self-starter with the ability to work independently and follow through on tasks
• Highly motivated with a strong sense of ownership and accountability
• Quick learner with the ability to adapt to new systems and processes
• Strong communication and coordination skills across multiple stakeholders

Preferred Experience:

• Experience in operations, records management, or document coordination
• Exposure to compliance-driven or regulated environments
• Experience working with external vendors or third-party partners