Jobs

Description

This position is 100% onsite, located at the Livermore

Please keep in mind that the team is not looking for an Executive Administrator. 
While some administrative experience is valuable, this role includes a variety of day-to-day responsibilities that may not align with someone seeking a traditional executive-level support position.
Examples of duties include:
• Ordering office supplies
• Setting up conference rooms, including arranging water and snacks for meetings
• Assisting employees with badge requests and replacements
• Providing general office and administrative support as needed for upper-level management down to the janitorial staff. 

Expected to be on-site from 8:00 am – 5:00 pm.           

This is NOT an Executive Admin role-Needs to have applicable experience, but the site is not looking for someone way overqualified, as this position will be helping set up meeting spaces, ordering supplies, assisting with the overall site communication and to help keep things running smoothly- Anyone that is used to Executive Admin duties only will not want to stay in this role- They would like someone to learn the role and grow within the role and site.

• This position will be providing office manager and site support

Site/Facilities Administrator

• This position provides comprehensive office management and site support.
• The role requires a highly organized, detail-oriented professional who can manage multiple priorities, drive day-to-day operations, and ensure a well-functioning, people-focused workplace environment with minimal supervision.
• This is a highly visible, people-facing role that requires frequent interaction, relationship-building, and active engagement with employees, visitors, and leadership.

Key Responsibilities

• Oversee daily office operations to ensure an organized, efficient, and professional work environment
• Serve as a primary point of contact for employees, visitors, and vendors, fostering a welcoming and engaging office culture
• Actively engage with employees across the site, supporting a highly interactive, social office environment
• Lead, plan, and execute employee engagement initiatives and site events to support organizational culture
• Track, manage, and prioritize incoming requests, ensuring timely follow-up and resolution
• Compose, edit, and prepare professional correspondence and internal communications
• Manage meeting logistics for conference rooms, including scheduling, room coordination, and meeting support
• Greet and direct visitors/candidates while maintaining a welcoming and professional office atmosphere
• Maintain office supplies, equipment, and inventory, ensuring availability and cost efficiency
• Support internal teams with administrative coordination and special assignments

Required Skills & Qualifications

• Highly detail-oriented and exceptionally well-organized with strong follow-through
• Proven ability to manage multiple priorities and maintain smooth office operations independently
• Strong written and verbal communication skills

Preferred Skills

• Experience in event planning and site employee engagement

Preferred Attributes

• Proactive, self-starter (“go-getter”) mindset
• Strong problem-solving and critical-thinking abilities
• Ability to anticipate needs and take initiative
• Professional demeanor with excellent interpersonal, customer service, and social engagement skills