Jobs

Description

Administrative Assistant/Project Coordinator (5-Month Contract) – Onsite

• Manager is looking to have someone start ASAP. Ideally someone whom has experience in a similar role with excellent organizational and scheduling skills.
• This is only a temp role with no possibility to convert to a FTE.
• Looking for someone who is more than just managing calendars and setting up townhalls.  
• Someone who shows a passion for improving on things already in existence and has shown an ability to do so. 

Overview

• Seeking an experienced Administrative Assistant to provide onsite support for managers and directors during a 5-month assignment.
• The ideal candidate will be highly organized, possess exceptional written and verbal communication skills, and have demonstrated experience managing calendars, coordinating meetings and events, and supporting departmental operations.
• May provide back up support to higher-level management as needed.

Key Qualifications

• Strong written and verbal communication skills
• Excellent organizational and project management abilities
• Proven experience supporting leaders in an administrative capacity
• Strong customer service and interpersonal skills
• Ability to manage multiple priorities and meet deadlines
• Experience coordinating events, meetings, and team activities
• Ability to handle confidential and sensitive information professionally
• Proactive problem solver who can anticipate scheduling conflicts and administrative needs

Preferred Experience

• Previous Administrative Assistant, Executive Assistant, Office Coordinator, or similar experience
• Experience with internal communications
• Scheduling and calendar management for multiple stakeholders
• Event planning and coordination, including larger employee events (e.g., picnics, town halls, team meetings)
• Project coordination and timeline management
• Employee onboarding and office setup support

Technical Skills

• Microsoft Outlook (advanced calendar management)
• Microsoft PowerPoint (presentation creation and formatting)
• Microsoft Excel (tracking, reporting, and basic analysis)
• Microsoft Word and other Microsoft Office applications
• Experience with travel and expense management systems preferred 

Key Responsibilities

• Manage calendars, meetings, and travel arrangements
• Coordinate onsite and virtual meetings, events, and departmental activities
• Prepare presentations, correspondence, and business documents
• Process expense reports and support budget tracking activities
• Support onboarding and office setup for new employees
• Handle confidential information with discretion
• Serve as a key point of contact for scheduling and administrative support
• Help organize larger employee engagement events such as company picnics and team gatherings

Work Environment

• Duration: 5-month contract
• Work Style: Primarily desk-based administrative support role

Ideal Candidate

• A polished, professional administrative professional who thrives in a fast-paced environment, is highly organized, communicates effectively with all levels of the organization, and can successfully manage schedules, events, and competing priorities with minimal supervision.