Jobs

Description

Schedule: Hybrid, minimum 3 days onsite per week

Description:

• Client is seeking a Brand Operations Marketing Specialist on the Brand Marketing Team within the Client Diagnostics division.
• The Brand Operations Marketing Specialist will be responsible for project management, production of marketing excellence deliverables, and tradeshow/conference planning for the Diagnostic Solutions division.
• The Brand Operations Marketing Specialist will work closely with a broad range of internal stakeholders including Product Marketing, Brand Creative, Legal, Regulatory, Corp Brand, Medical Education, Medical Affairs, and other key stakeholders within the organization, as well as liaise with agencies and vendors. 
• This role is based in San Diego, CA, where you will be part of a dynamic organization within a fast-moving and rapidly growing area of our business.
• You must be extremely organized and attentive to details as well as flexible, deadline-driven with the ability to juggle multiple projects simultaneously and drive daily project management.
• In return, we will offer you a creative and collaborative working environment with excellent benefits and competitive salary and benefits.

Duties & Responsibilities:

• Account/Project management: support marketing teams through creative projects from start to finish.
• Support regular project status meetings with the marketing teams and help keep creative projects moving forward to hit required deadlines.
• Review new creative project requests for accuracy and ensure clear direction is provided for the creative design team.
• Track project deliverables and develop project schedules by keeping an eye toward the future and working backwards to ensure projects are started with sufficient lead time to complete before their final due dates.
• Provide guidance to marketing teams on initiatives to help align on clear and consistent brand strategy through all channels and enforce brand guidelines.
• Coordinate with marketing teams on required materials and graphics for tradeshows.
• Promote and support marketing excellence.
• Facilitate the weekly regulatory and legal peer-review process and meeting.
• Submit final marketing materials into Oracle for final approval by legal, regulatory, and other key stakeholders.
• Coordinate with printer vendors to execute production and delivery of marketing collateral.
• Ensure completed creative collateral is archived, trafficked, and distributed as planned.
• Collaborate with warehouse fulfillment account manager to ensure processes are efficient, accurate, and timely.
• Administrator on the warehouse fulfillment website and be responsible for uploading new material to the online ordering portal, reviewing items for re-stocking, managing order approvals, and maintaining and uploading users.
• Support Brand Operations team with metrics pulling from various platforms.

Qualifications:

To be successful in this role, it is critically important that an individual must bring the below knowledge, skills, and/or abilities:

• Extraordinary organizational skills
• Exceptional attention to detail
• Capable of independently managing multiple projects and priorities simultaneously
• A passion for identifying and implementing process improvements to increase efficiency of project workflow
• Consistently able to execute project goals and deadlines on budget and on time
• Timeline development and management
• Excellent concise and clear verbal and written communication skills
• Ability to push internal and external customers and business partners as needed to ensure deadlines are met
• Establish strong working relationships and trust with colleagues
• Approach the role with a positive, collaborative, and focused attitude
• The temperament to adapt to change and remain focused in a fast-paced environment
• A high degree of comfort and capability using Excel, Word, and PowerPoint quickly and efficiently

Education:

• Bachelor’s degree or equivalent.
• Will consider associates degree with commensurate work experience

Experience:

• Experience demonstrating the skills and abilities listed above

Intake Notes

Top Required Skills:

• Project Management
• Strong Organizational Skills
• Prioritization & Time Management
• Collaboration and Cross-Functional Partnership
• Attention to Detail

Preferred Qualifications:

• Professional Presence
• Relevant Industry Experience (Healthcare, Diagnostics, Medical Device, or Life Sciences preferred)
• Strong Active Listening Skills
• Self-Starter with Initiative and Ownership Mindset

Insights:

• Looking for a highly organized candidate who can effectively manage multiple priorities and deadlines.
• Strong attention to detail is critical for success in this role.
• Candidates with previous experience supporting project management and cross-functional teams will stand out.
• Professionalism, initiative, and the ability to build relationships with stakeholders are key differentiators.