Jobs

Description

Job Title: Administrative Support Specialist

Shift: Mon to Fri; 8am to 4pm; 40 hrs per week

OT: It depends on daily workload.

Position Summary

• The Administrative Support Specialist provides administrative and document management support by accurately scanning, filing, organizing, and maintaining physical and electronic records.
• This role ensures documents are properly archived, accessible, and stored in accordance with company procedures.
• The ideal candidate is detail-oriented, organized, and proficient with computer systems and document management processes.

Key Responsibilities

• Scan and digitize documents, records, and lot-related paperwork using company scanning equipment.
• Organize, label, and upload electronic files into designated computer folders and document management systems.
• Maintain accurate electronic and physical filing systems.
• Ensure all scanned documents are legible, complete, and saved in the correct locations.
• Create and maintain folder structures for efficient document storage and retrieval.
• Sort, categorize, and archive records according to established procedures.
• Assist with tracking and maintaining lot documentation and associated records.
• Support administrative operations including data entry, record updates, and document preparation.
• Maintain confidentiality and security of company information and records.
• Collaborate with team members to ensure timely processing and organization of files and documents.

Qualifications

• High school diploma or equivalent required.
• Previous administrative, clerical, records management, or document control experience preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Experience with scanning equipment and electronic document management systems preferred.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and prioritize workload effectively.
• Basic data entry and computer skills.
• Ability to work independently and as part of a team.

Key Competencies

• Attention to Detail
• Organization and Time Management
• Record Management
• Data Accuracy
• Computer Proficiency
• Communication Skills
• Confidentiality and Professionalism

Physical Requirements

• Ability to sit, stand, and walk for extended periods.
• Occasional lifting of file boxes and documents up to 25 pounds.
• Frequent use of computers, scanners, and other office equipment