Project Coordinator – PLM Implementation (Agile to Windchill)

Position Summary:

• The Project Coordinator will provide administrative support for the ADC Product Lifecycle Management (PLM) transformation program.
• This role will support the PMO Project Lead by coordinating project activities, scheduling stakeholder sessions across cross-functional teams and tracking project activities across multiple workstreams.
• The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced implementation environment while supporting a large-scale enterprise transformation.

Key Responsibilities:

• Schedule project meetings, workshops, testing sessions, and stakeholder engagements.
• Coordinate meeting schedules, onsite workshop logistics, facility arrangements, and related support activities.
• Prepare meeting minutes, action item trackers and weekly PMO status reports.
• Maintain project documentation and stakeholder lists within SharePoint and other collaboration tools.
• Assist with stakeholder communications, distribution lists, project announcements, and follow-up activities
• Support business readiness activities as requested
• Maintain workshop communications, attendance records, and stakeholder participation logs.

Qualifications

• Associate or bachelor's degree in business administration, Project Management, or a related field preferred.
• 2+ years of project coordination, project administration, or program support experience.
• Strong proficiency with Microsoft Teams, Outlook, PowerPoint, Excel, Word, and SharePoint.
• Excellent organizational, communication, and documentation skills.
• Ability to manage multiple competing priorities and deadlines.
• Experience supporting cross-functional business, Quality, or IT projects preferred.
• Smartsheet experience preferred.

Preferred Experience

• Experience with Quality Systems or enterprise software implementation projects.
• Experience working in a regulated MedTech, medical device, healthcare, or life sciences environment.
• Experience supporting large-scale business transformation or system implementation programs.