Real Estate Administrator

• We are is seeking a detail-oriented Real Estate Administrator to support corporate real estate and land management activities. This role focuses on lease administration, landowner payments, real estate documentation, Excel-based calculations, and stakeholder communication.
• The ideal candidate will have experience working with real estate leases, deeds, property agreements, or land administration records. The individual should be comfortable reviewing document terms, calculating and validating payments using existing Excel spreadsheets, responding to landowner inquiries, and coordinating with internal teams to resolve issues.
• This position requires someone who can manage routine responsibilities independently, maintain accurate records, and escalate complex matters to the appropriate stakeholders.

Key Responsibilities

• Administer lease payments, landowner payments, and other real estate-related financial obligations.
• Use existing Microsoft Excel spreadsheets and templates to calculate, review, and validate payment amounts.
• Review leases, deeds, land agreements, and other property-related documents to understand payment terms and contractual obligations.
• Respond to landowner inquiries regarding payment status, confirmations, land access, property use, and related administrative matters.
• Coordinate with the Legal Department, Real Estate Management, and other internal teams to resolve payment discrepancies and documentation questions.
• Maintain accurate property records, lease documentation, payment information, and supporting files.
• Track outstanding payments, follow up on unresolved issues, and help ensure obligations are processed accurately and on time.
• Identify documentation gaps, calculation discrepancies, or non-routine issues and escalate them to the Real Estate Manager.
• Manage multiple assignments and deadlines, including increased payment-processing activity during peak periods.
• Support ongoing improvements to real estate administration, recordkeeping, and reporting processes.

Required Qualifications

• Bachelor's degree in Real Estate, Business, Finance, Accounting, Economics, or a related field, with approximately 3–4 years of relevant experience; or approximately 7–9+ years of relevant experience in lieu of a degree.
• Approximately 4 years of experience in real estate, lease administration, corporate land management, property management, or a related field.
• Working knowledge of real estate leases, deeds, land agreements, payment terms, and property documentation.
• Strong Microsoft Excel skills, including working with formulas, modifying existing spreadsheets, calculating payments, and validating numerical accuracy.
• Strong attention to detail and the ability to identify discrepancies in documents, calculations, and records.
• Excellent written and verbal communication skills, including the ability to respond professionally to external landowners and internal stakeholders.
• Strong organizational, follow-up, and problem-solving skills.
• Ability to work independently, manage competing priorities, and escalate complex matters appropriately.

Preferred Qualifications

• Experience in corporate real estate, land administration, or land management.
• Experience supporting utility, energy, power generation, transmission, renewable energy, or infrastructure-related real estate activities.
• Familiarity with SAP or similar enterprise financial and payment-processing systems.
• Experience with property management databases, land records systems, or document management platforms.
• Experience coordinating with Legal teams, landowners, municipalities, or cross-functional business groups.

Work Schedule and Environment

• Fully remote position for candidates working from within the United States.
• Must be able to coordinate with the hiring manager and internal stakeholders during agreed Central Time business hours, generally 9:00 a.m. to 5:00 p.m. CT.
• Some schedule flexibility may be available by agreement.
• The role requires independent management of routine activities, proactive follow-up, and the ability to handle increased workloads during peak payment-processing periods.