100% onsite

NOTE: Travel between the offices is what is stated in "10% travel". One of the buildings is 2 miles away so all candidates will be required to drive and MUST have reliable transportation.

• High school diploma/GED with a minimum of two years of experience in providing administrative support in a business environment. This includes travel scheduling, expense reporting, invoice processing and event scheduling and planning.
• Technical skills, administrative skills, people skills, organization skills.
• Will support onboarding and training process.
• Excellent computer skills including Microsoft applications Word, Excel, PowerPoint and email use
• Possess strong communications and organization skills.
• Multi-task oriented and able to manage tight deadline demands with attention to details and follow-up activity.
• Professional and mature demeanor with strong team orientation.
• Strong customer focus, especially critical for interactions over the phone
• Strong interpersonal skills, able to work across functions and manage outside vendors

Preferred:

• Associate Degree or Bachelor's degree in either Business or Marketing or related field.
• Working knowledge of databases such as Microsoft Access

Responsibilities:

The Administrative Assistant / Administrative Associate will support the will support the department by managing daily office functions to ensure efficiency of operation of the group, including, but not limited to:

• Independently initiating actions, monitoring the process, and following through to completion or resolution of all phases of assignments.
• Scheduling appointments and maintaining calendars.
• Oversee onboarding process
• Scheduling, coordinating and facilitating meetings, MS Teams conferences; scheduling, organizing and managing logistics for events and travel arrangements (both domestic and international).
• Monitoring, reconciling, and assisting with fiscal administration for local St. Louis Sites and vendors. Interacting with Regional and Global teams.
• Financial management - Processing and tracking invoices and payments for manufacturing, team and site support.
• Establishing and maintaining effective working relationships; serving as the first point of contact in communication for teams.
• Supply procurement and physical resource management; Purchasing card documentation and reconciliation.
• Use SAP reporting tools to provide requested data/information.
• Utilize various software, including Dakota, LMS, Outlook, Microsoft Office, SAP to update data, produce customized reports, presentations, documents, databases, journals and correspondence.
• Record retention management - establishing, updating, and maintaining files and records.
• Utilize discretion and maintain confidentiality in handling sensitive documents.
• Contract management - steward submission and approval process, tracking and resolution.
• Assist with group projects and function as back-up administrative resource for other groups when needed.
• Experience using Outlook, SAP, and SharePoint.