Executive Administrative Assistant

Description

we create chemistry through the power of connected minds. By balancing economic success with environmental protection and social responsibility, we are building a more sustainable future through chemistry. As the world’s leading chemical company, we help our customers in nearly every industry meet the current and future needs of society through science and innovation. We provide a challenging and rewarding work environment and are always working to form the best team—especially from within, through an emphasis on lifelong learning and development. We are constantly striving to become an even better place to work. Forbes Magazine has recognized clinet as one of America’s Best Employers in 2019. Come join us on our journey to create solutions for a sustainable future Where the Chemistry Happens…
Executive Administrative Assistant – 1901846 – Florham Park, NJ
The Executive Administrative Associate will provide administrative support for the Vice President of Customer Facing, NC Market Business Development organization. The ideal candidate will handle detailed complex and routine duties on own initiative and work independently with limited direction. Maintain files, requests data from various sources to compile reports, arranges appointments and reservations, plans and coordinates conferences and meetings, and handles project work as assigned. Work responsibilities to include preparation of memos, monthly reports, meeting coordination, domestic and international travel reservations, supply inventory and procurement. Perform and follow-up on various projects and administrative functions for the department requiring both specific and general administrative knowledge. Principal Responsibilities: Provide daily administrative support to the assigned businesses / functions, including but not limited to managing phone calls, distribution of correspondence, word processing, copy work, filing, follow-up of pending activities, time management and event scheduling.As required create high quality presentations, spreadsheets analysis and documents to support the strategic initiatives of the group.Effectively manage logistical requirements for internal and external meetings as well as complete cost-effective coordination of national and international business travel (route planning, reservations, itineraries, visa requirements, etc.).Handle all expense reporting, cost controlling and purchasing in the group. Interface with functional units within client Corporation to support the group's responsibilities.Orders and distributes departmental office suppliesProvide SAP procurement support for the departmentMaintains all department documents and research reportsOrganizes the office activities of the team, i.e.: IT requests, new hire assimilationPartner with site HR when arranging for candidates and interview scheduling supporting the department staffing initiatives.Maintain controlled documentation for safety and regulatory requirementsSafety Coordinator for the team as neededHandle miscellaneous duties for reporting using systems, SAP and others in creating power point or other analytical data requirement Create Your Own Chemistry: What We Offer You… Adding value to our customers begins with adding value to you. You @client is the suite of benefits, perks, programs and unique opportunities we offer to support you—the whole you—in all stages of your life and career. With you@client, you create your own chemistry. The total rewards that you receive as a client employee go way beyond a paycheck. From competitive health and insurance plans, to robust retirement benefits that include company-matching contributions, to making sure you never stop learning, we believe in you is investing in our success. Working for a large, global organization, you will have a chance to grow professionally and personally, expand your network and build a rewarding and dynamic career.Ingredients for Success: What We Look for in You… Basic qualifications: High School DiplomaMinimum of 5 years’ experience in a progressive administrative role Preferred Qualifications: Associates, Bachelor Degree, or Business School CertificationMicrosoft Office Application experience with an advanced competency using Excel, Word, Outlook and PowerPoint as well as SAP experience in a Global Corporate Matrix. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, genetic information, or any other characteristic protected by law. client recognizes institutions of higher education accredited by the Council for Higher Education Accreditation or equivalent